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DEPARTMENT OF STATE PUBLICATION 6809
BUREAU OF PUBLIC AFFAIRS
For sale by the
Superintendent of Documents, U.S. Government Printing Office Washington 25, D.C. - Price $4.25 (Buckram)
The principles which guide the compilation and editing of Foreign Relations are stated in Department of State Regulation 045 of October 31, 1955, a revision of the order approved on March 26, 1925, by Mr. Frank B. Kellogg, then Secretary of State. The text of the current regulation is printed below:
045 DOCUMENTARY RECORD OF AMERICAN DIPLOMACY
045.1 Scope of Documentation
The publication Foreign Relations of the United States, Diplomatic Papers, constitutes the official record of the foreign policy of the United States. These volumes include, subject to necessary security considerations, all documents needed to give a comprehensive record of the major foreign policy decisions within the range of the Department of State's responsibilities, together with appropriate materials concerning the facts which contributed to the formulation of policies. When further material is needed to supplement the documentation in the Department's files for a proper understanding of the relevant policies of the United States, such papers should be obtained from other Government agencies.
045.2 Editorial Preparation
The basic documentary diplomatic record to be printed in Foreign Relations of the United States, Diplomatic Papers, shall be edited by the Historical Division of the Department of State. The editing of the record shall be guided by the principles of historical objectivity. There shall be no alteration of the text, no deletions without indicating where in the text the deletion is made, and no omission of facts which were of major importance in reaching a decision. Nothing shall be omitted for the purpose of concealing or glossing over what might be regarded by some as a defect of policy. However, certain omissions of documents or parts of documents are permissible for the following reasons:
a. To avoid publication of matters which would tend to impede current diplomatic negotiations or other business.
b. To condense the record and avoid repetition of needless details. c. To preserve the confidence reposed in the Department by individuals and by foreign governments.
d. To avoid giving needless offense to other nationalities or individuals.
e. To eliminate personal opinions presented in despatches and not acted upon by the Department. To this consideration there is one qualification-in connection with major decisions it is desirable, where possible, to show the alternatives presented to the Department before the decision was made.
To obtain appropriate clearances of material to be published in Foreign Relations of the United States, Diplomatic Papers, the Historical Division (HD) shall:
a. Refer to the appropriate policy offices of the Department and of other agencies of the Government such papers as appear to require policy clearance.
b. Refer to the appropriate foreign governments requests for permission to print as part of the diplomatic correspondence of the United States those previously unpublished documents which were originated by the foreign governments.
The responsibilities of the Historical Division for the preparation of this Foreign Relations volume were entrusted, under the general supervision of the Chief of the Division, G. Bernard Noble, to the Foreign Relations Branch, under the direction of the Chief of that Branch (Editor of Foreign Relations), E. R. Perkins, and the Assistant Chief of the Branch, Gustave A. Nuermberger.
The compilers of Foreign Relations, 1941, Volume III, were N. O. Sappington, Francis C. Prescott, and Kieran J. Carroll.
The Division of Publishing Services is responsible with respect to Foreign Relations for the proofreading and editing of copy, the preparation of indexes, and the distribution of printed copies. Under the general direction of the Chief of the Division, Norris E. Drew, the editorial functions mentioned above are performed by the Foreign Relations Editing Branch in charge of Elizabeth A. Vary, Chief, and Ouida J. Ward, Assistant Chief.
For 1941, the arrangement of volumes is as follows: Volume I, General, the Soviet Union; Volume II, Europe; Volume III, The British Commonwealth, the Near East and Africa; Volume IV, The Far East; Volume V, The Far East; Volume VI, The American Republics; Volume VII, The American Republics.
E. R. PERKINS Editor of Foreign Relations
MARCH 12, 1959.
THE BRITISH COMMONWEALTH OF NATIONS:
Conferences at Washington between President Roosevelt and Prime
Minister Churchill, with their advisers, December 1941-January
Negotiations for a Lend-Lease agreement between the United States
Agreement implementing the declaration of September 2, 1940, for the
establishment by the United States of naval and air bases in areas
leased from the United Kingdom, signed March 27, 1941. . . .
Agreement and exchanges of notes between the United States and the
United Kingdom and protocol between the United States, the
United Kingdom, and Canada concerning the defense of New-
foundland, signed March 27, 1941 . . .
Anglo-American discussions regarding postwar relief and international
Discussions regarding negotiation of a supplementary trade agreement
between the United States and the United Kingdom; extension of
discussions to Australia, New Zealand, and the Union of South
Opposition of the United States Government to proposal for the es-
tablishment of a Canadian Military Mission in Washington ..
Arrangement between the United States and Canada respecting visits
Efforts of the United States to secure fair participation with Brazil in
the Canadian cotton market . . .
Agreement between the United States and Canada regarding the
Great Lakes-St. Lawrence Waterway, signed March 19, 1941.
Agreement between the United States and Canada regarding tempo-
rary raising of level of Lake St. Francis during low-water periods.
Arrangements between the United States and Canada for diversion of
waters of the Niagara River for power purposes . .
Presidential proclamation and related notes exchanged between the
United States and Canada relating to the allocation of tariff quota